The United Parish of Reculver

Tel: 01227 369941
Email the Office

Privacy Notice

The Parochial Church Councils (PCCs) of
The United Benefice of St Mary the Virgin, Reculver,
St Bartholomew, Herne Bay & Holy Cross, Hoath

(The United Benefice of Reculver)

1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other
information in the data controller's possession or likely to come into such possession.
The processing of personal data is governed by the General Data Protection Regulation
(the "GDPR").

2. Who are we?
The PCCs of the three churches that form The United Benefice of Reculver are the data
controllers (contact details below). This means they decide how your personal data is
processed and for what purposes.

3. How do we process your personal data?
The individual PCC’s of the United Benefice of Reculver comply with their obligations
under the GDPR by keeping personal data up to date; by storing and destroying it
securely; by not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by ensuring
that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a
  • particular geographical area as specified in our constitution;
  •  To administer membership records;
  •  To fundraise and promote the interests of the charity;
  •  To manage our employees and volunteers;
  •  To maintain our own accounts and records (including the processing of gift aid
  • applications);
  •  To inform you of news, events, activities and services running at the churches of
  • The United Benefice of Reculver
  •  To share your contact details with the Diocesan office so they can keep you
  • informed about news in the diocese and events, activities and services that will be
  • occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

  •  Explicit consent of the data subject so that we can keep you informed about news,
  • events, activities and services and process your gift aid donations and keep you
  • informed about diocesan events.
  • Processing is necessary for carrying out obligations under employment, social
  • security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical,
  • religious or trade union aim provided: -
  1. the processing relates only to members or former members {or those who have regular contact with it in connection with those purposes); and
  2. there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with
other members of the church in order to carry out a service to other church members or
for purposes connected with the church. We will only share your data with third parties
outside of The United Benefice of Reculver with your consent.

6. How long do we keep your personal data*?
We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care
of Your Parish Records" which is available from the Church of England website [see
footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and
associated paperwork for up to 5 years after the calendar year to which they relate; and
parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with
respect to your personal data: -

  •  The right to request a copy of your personal data which the PCCs of each of the
  • individual churches of The United Benefice of Reculver hold about you;
  •  The right to request that the PCCs of The United Benefice of Reculver corrects
  • any personal data if it is found to be inaccurate or out of date;
  •  The right to request your personal data is erased where it is no longer necessary
  • for the PCCs of The United Benefice of Reculver to retain such data;
  •  The right to withdraw your consent to the processing at any time
  •  The right to request that the data controller provide the data subject with his/her
  • personal data and where possible, to transmit that data directly to another data
  • controller, (known as the right to data portability), (where applicable) [Only
  • applies where the processing is based on consent or is necessary for the
  • performance of a contract with the data subject and in either case the data
  • controller processes the data by automated means].
  •  The right, where there is a dispute in relation to the accuracy or processing of
  • your personal data, to request a restriction is placed on further processing;
  •  The right to object to the processing of personal data, (where applicable) [Only
  • applies where processing is based on legitimate interests (or the performance of
  • a task in the public interest/exercise of official authority); direct marketing and
  • processing for the purposes of scientific/historical research and statistics]
  •  The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data
Protection Notice, then we will provide you with a new notice explaining this new use
prior to commencing the processing and setting out the relevant purposes and
processing conditions. Where and whenever necessary, we will seek your prior consent
to the new processing.

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact
the PCC Secretary / Parish Administrator at
St Mary the Virgin, Reculver: Mrs Janet Hosking C/O The Vicarage, 25 Dence Park,
Herne Bay CT6 6BQ Email:
St Bartholomew, Herne Bay: Mrs Carole Skinner C/O The Vicarage, 25 Dence Park,
Herne Bay CT6 6BQ Email:
Holy Cross, Hoath: Mrs Monica Barnett C/O The Vicarage, 25 Dence Park, Herne Bay

* Details about retention periods can currently be found in the Record Management
Guides located on the Church of England website at:

You can contact the Information Commissioners Office on 0303 123 1113 or via email
or at the Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire. SK9 5AF

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